FREE PLANNING TOOL

What is proposal friction actually costing you?

Model the internal load behind your formal responses. Use team hours—not elapsed calendar time—and include sales, technical, legal, delivery, and executive review effort.

Formal responses per month5120

Team hours per response33 hrs10 hrs120 hrs

Blended loaded hourly cost$115$60$250

Rework / avoidable effort20%0%60%

PLANNING ESTIMATE

$273,240estimated annual internal proposal cost

2,376team hours / year

396rework hours / year

If disciplined operations reclaim 20%$54,648 / yearScenario only—not a promised saving.

Map the actual constraint

This calculator is an operational planning aid, not a financial projection. It does not estimate win-rate changes, opportunity value, software cost, or implementation ROI. Your actual baseline should be verified from time records and representative pursuits.

USE A REAL BASELINE

Three numbers are worth measuring this quarter.

Hours per response

Track total contributor time, including searching, status meetings, and rework—not just proposal-manager time.

Evidence coverage

Measure how many scored requirements can be supported with current, approved proof without a fresh SME request.

Decision quality

Compare bid/no-bid score, effort invested, advancement, and outcome. Throughput without selectivity is just faster waste.