A clear order of work
Every open invoice is ranked by estimated cash at risk, so high-value exposure rises to the top.
The product
Your collections priorities, in one clear list.
PaidWhen adds one useful question to your receivables review: which open invoices combine a higher chance of delay with meaningful financial impact?
Sample data
Reliability check: passedOpen balance$148,420
Cash at risk$46,870
Likely late8
Highest priority invoicesReview these first
RankAccountInvoiceRiskCash at risk
1ACCT-014$18,40082%$15,088
2ACCT-006$11,25071%$7,988
3ACCT-021$14,80048%$7,104
Tested on newer invoicesBeats the usual late rateNo messages sent
Inside the workspace
Everything needed for one weekly review.
No customer messaging, CRM, or accounting replacement. PaidWhen stays focused on deciding what deserves attention first.
Risk in dollars
See the invoice value, chance of delay, and estimated cash at risk together—not as separate reports.
A cash timeline
The open balance grouped by estimated payment week, so you can see what should arrive when—and what is already past its estimate.
A reliability check
PaidWhen tests the approach on newer closed invoices and warns you when your history is too small or inconsistent.
A suggested next step
Review a practical internal action for each invoice. Your team decides what is appropriate for the customer.
Files you can keep
Download the ranked list as CSV and the calculation details as JSON for review or handoff.
A typical run
From exports to a review-ready list in four steps.
- 1Export closed invoices
Include invoice and due dates, payment date, amount, and a stable account key.
- 2Export open invoices
Use the same columns, without payment date.
- 3Review the data check
Correct missing columns, invalid dates, or duplicate invoice IDs before relying on the result.
- 4Work the ranked list
Start with the highest cash exposure, confirm the customer context, and choose the next step.
Clear limits
PaidWhen supports a decision. It does not make one for you.
- It does not assess consumer creditworthiness.
- It does not change credit limits or payment terms.
- It does not contact customers automatically.
- It does not guarantee a payment date or recovered cash.
- It does not hide weak or insufficient invoice history.
See the complete workflow.
The sample data is already loaded and scored.